Council Minutes November 28, 2022

   Date:       MONDAY, November 28, 2022 : IN PERSON

Participants:   Congregation Council

Time:                6:30 – 8:00 PM  

Facilitator:      Pastor Karla

Materials:       Agenda 10-11-22, Minutes 9-26-22, Council Binder with agenda & financials         

Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Erick Posada, Skip Knudsen, Mary Lizarraga, Robert Nava, Oscar Uribe, Melissa Hernandez Velasco (*Strike-through absentees)

Visitors:   Krystina Torres, Treasurer; Dick Bolin, Legacy

Meeting Purposes: 

·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes

·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled

·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan

AGENDA

TOPIC COUNCIL MOTIONS
October Minutes & Financials Approve October Minutes and Financials in one motion. Motion: C. Lewis, Second: Pastor Karla.  Approved.
 Approve 2023 Budget Approve the Budget for 2023. Motion: S. Knudsen. Second: R, Nava. Approved.
   

                               

TIME Topic Activity Lead
6:30 PM Call Meeting to Order   Chris
6:30-6:40 Meditation and Prayer    Pastor Karla 
6:40-6:50 Introductions & Check-in (1 min each) What brought a smile to your face since the last meeting? All
6:50-7:00 Agenda Review, Time Keeper?  Secretary   Erick
7:00-7:05 Review 10-11-22 Council Minutes Consent Agenda:  Approve October Council Minutes and Financials. Motion: Pastor Karla. Second: S. Knudsen. Approved.

 

·         8% increase in rent from tenants. LSS confirmed in writing, Glory Lutheran confirmed verbally, waiting on confirmation from Areumdaun.

·         Approve 2023 Budget. Motion: S. Knudsen. Second. R. Nava. Approved.

o    2023 Budget can be modified as needed for any future expenses/projects that arise throughout the year

·         Concert series proving to be profitable.

·         On track with spending which stands at 77% of year to date.

 

 Chris
7:05-7:15 Review  October Financial Reports Krystina
7:15–7:25 Pastor Reports  

·         4 new voting members will likely join the council in the new year. These will be Krystina Torres, Margarita Alvarez, Dennis Coughlin, Dorthey Geier, Gerd Pfeiffer.

·         Day of the Dead festival went great with many people from the church and the community attending the celebration.

·         Pastor Alicia will finish classes in January. Ordination likely to be held in either Summer or Fall of 2023.

·         Planning underway for the Posada after service on the 18th.

PK

PA
7:25-7:30

Time Certain

 Legacy Committee Report  

·      No Legacy Meeting

 Dick Bolin
7:30-7:45 Discussion Items

 

·     Status of patio fencing

·     Proposed by-law changes

·     Annual Reports

·     Plumbing and Roofing

 

 Discussion: 

·          Work on patio fencing will begin in 2023. Council is currently choosing a color for the fencing that is aesthetically pleasing to beautify the campus.

·         By-laws will be changed in 2023. Updated by-laws will be drafted by C. Lewis and S. Barker and taken to a vote in 2023.

·         Annual Reports due January 7th from certain members of the council and other committees. Will provide a short blurb detailing vision for the future.

·         Storm run-off system needs to be addressed to stop water run-off from flooding the grounds and eroding the soil.

  

 

Chris

 

 

 
7:45 -7:55 Reports:

·         Children & Youth

   Melissa
  ·         Security Training   Rob
  ·         Music   Skip
  ·         President’s Report & Visioning

·         Phair contract

·         Golf Cart for mobility

 ·         Property surrounding church – C. Lewis worked on creating a contract with Jeff Phair concerning the development of the property surrounding St. Mark’s. A fair deal that benefits the church was able to be negotiated by C. Lewis.

·         Proposal to investigate whether the church could benefit from acquiring a golf cart in order to assist members with mobility issues as well as for general utility around the campus. Once fencing is built, it would not require a garage for storage.

 

 Chris
TBD Executive Session (optional)    
7:55-8:00 Closing Prayer Who will lead meditation & prayer for November meeting?   
8:00 PM Motion to Adjourn Meeting   Chris

 

TASK LIST Reminders:

TASK By Whom? By When?
     
     
     
UPCOMING Calendar Items: 

·         Next Council Meeting:  Monday, January 16, 6:30 PM

·         NO Council Meeting:  December — Merry Christmas! J

·         Council Reports (Every Area of Responsibility) due to Cindy by FRIDAY, January 13

·         Annual Congregational Meeting:  Sunday, January 29, 2022

·         February Council Meeting & Annual Retreat:  Saturday, February 25th (Time TBD – 4 hours)