Council Minutes March 21, 2022

   Date:                 MONDAY, March 21, 2022 : IN PERSON  

 

Participants:   Congregation Council

Time:                6:30 – 8:30 PM  

Facilitator:      Sheri Barker

Materials:       Agenda 3-21-22, Minutes 2-19-22, Council Binder, Council Contact List (EDIT)

                         

Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Skip Knudsen, Mary Lizarraga, Rob Nava, Erick Posada, Oscar Uribe, Melissa Velasco  (*Strike-through absentees)

 

Visitors:   Krystina Torres, Treasurer

 

Meeting Purposes: 

·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes

·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled

·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan

 

AGENDA

TOPIC COUNCIL MOTIONS
Fundraiser Send a Kid to Camp Fundraiser:  Motion:  Pastor Karla, Second: Skip.  Approved
Visioning Approved Architect Services proposal for addition of pre-school/childcare facility, not to exceed $10,000 from Property Reserve Fund.  Motion:  Sheri, Second: Robert N.
   

                                               

 

TIME Topic Activity Lead
6:45 PM Call Meeting to Order   Sheri
6:30–6:40 Meditation and Prayer    Pastor Alicia
6:40-6:50 Introductions & Check-in (1 min each) What makes your heart sing? All
6:50-6:55 Time Keeper?  Note Taker?  Agenda Review   All
6:55-7:05 Review and accept 2-19-22 Council Minutes Consent Agenda:  Approved 

Motion:  Skip   Second: Robert N.

 

Insurance costs inc. $1,800/year

 Chris
7:05-7:15 Review and accept December &  

End-of-Year 2021 Financial Reports

 Krystina
7:15-7:45 Decisions:  

1.        Send a Kid to Camp Youth Fundraiser – begins April 3, $6,500 required for 13 kids

2.       Research & propose Solar power?  $1,300/mo SDG&E bills

 Decisions: 

1.       Council Approved

 

 

2.       Postponed, need 5-6 mo. data to compare.  Elec. ranging $806 – $1,356/mo

  
7:45-8:15 Updates:  See Executive Committee Notes (3-14-22) 

1.       Edit Council Contact List

2.       Sale of Surrounding Property- Chris

3.       Architect’s Proposal for upper campus – Chris

4.       Pastor Alicia’s support team – Chris

5.       Vacation Bible School – PK & Melissa

6.       $1,000 2022 Warner Trust Fund Grant Award for VBS received!  J

7.       Sewer Repair

8.       $10,000 Latino ministry grant rec’d

9.       Synod request for SMC testimonial about importance of Mission Support

10.    Organ Concert series – Skip

May 7, Sept 24, Nov 16, Mar 17, May 17.  Est. Organ Concert designated fund to cover adv. & performer expenses

 Discussion:   

1.       Council list updated.

2.       Jeff Phair scheduled for congregation and community mtg. re: plan for Flynn property adjacent to SMC.

3.       Chris reviewed Architect proposal for property vision.

4.       Erick and Mary are support team for Pastor Alicia & 2nd service.

5.       VBS plans for June 20-24 provided

6.       VBS grant received.

7.       Sewer repair completed – $35,336, from Property Reserve

8.       Latino ministry grant placed in Grants line item

9.       Prepare Video re: value of Synod support to SMC scheduled Mar. 27, 10 AM

10.    Organ concerts schedule

 Chris 

Pastor Karla
7:30 PM TIME CERTAIN REPORTS 

·        Pastoral Reports

 ·         See Pastor Karla’s written report 

·         Pastor Alicia’s highlights in 3-26-22 newsletter

·         ADA accessibility in sanctuary:  remove pews near musicians & access for piano for concert

 Pastor Karla 

Pastor Alicia
7:40  

TIME CERTAIN

 ·        Legacy Committee & Visioning Update See above  
7:45-7:55 ·        President’s Report   Chris
7:55-8:00 ·         Calendar Review    
8:00-8:15 ·        Other Reports    
8:15-8:25 Feedback & Closure Check out:  1 word or phrase – how did the meeting go?  
8:25-8:30 Closing Prayer **Who will lead meditation & prayer for April 18 meeting? Pastor Alicia
8:30 PM Motion to Adjourn Meeting   Sheri

 

TASK LIST Reminders:

TASK By Whom? By When?
Lead VBS planning on April 27 Sheri 4/27
Send Robert access to insurance training via Church Mutual /Mineral Sheri 4/27
Hilltop Sign fascia collapsed/ identify temp replacement for Easter season announcements Sheri 4/27
UPCOMING:   

·         Sunday, April 3, Christian Ed hour – Fill Easter eggs & write notes to shut-ins

·         Sunday, April 10, 10:00 AM – One service, child-centered, Bibles for toddlers, Easter egg hunt

·         Sunday, April 17, 9:00 AM English; 11:15 Spanish – Breakfast served by youth between services

·         Monday – Friday, April 18-22, Pastor Karla in Continuing Education, Flagstaff, AZ