Council Minutes, August 29, 2022

   Date:       MONDAY, AUGUST 22, 2022 : IN PERSON  – NOTE 4th Monday in August! 

APPROVED: SEPTEMBER 26

Participants:   Congregation Council

Time:                6:30 – 8:00 PM  

Facilitator:      Sheri Barker

Materials:       Agenda 8-22-22, Minutes 7-18-22, Council Binder with agenda & financials

                         

Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Erick Posada, Skip Knudsen, Mary Lizarraga, Robert Nava, Oscar Uribe, Melissa Hernandez Velasco  (*Strike-through absentees)

 

Visitors:   Krystina Torres, Treasurer; Dick Bolin, Legacy

 

Meeting Purposes: 

·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes

·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled

·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan

 

AGENDA

TOPIC COUNCIL MOTIONS
July Financials and Minutes Approve June Finances and the June Minutes in one motion. Motion: S. Barker, Second: C. Pastor Karla.  Approved.
Bob Dreesen Estate Motion to accept the Legacy Committee’s proposal to tithe 10% of the estate to the Pacifica Synod, with the remaining amount of $27,229.76 to be placed in the Endowment Fund. Motion: R. Nava, Second: E. Posada. Approved.
Landscaping Moving forward with Ken’s lanscaping proposal which will put in a new wall along the driveway, provide back-fill for the hill, and add drip irrigation lines to water the plants. Quoted at $6,360.00. Motion: S. Barker, Second: R. Nava. Approved.

                                               

 

TIME Topic Activity Lead
6:30 PM Call Meeting to Order   Chris
6:30-6:40 Meditation and Prayer    Chris
6:40-6:50 Introductions & Check-in (1 min each) What brought a smile to your face in the last week? All
6:50-7:00 Agenda Review, Time Keeper?  Secretary   Erick
7:00-7:05 Review 7-18-22 Council Minutes Consent Agenda:  Approve both in one motion. Chris
7:05-7:15 Review July Financial Reports Krystina
7:15–7:25 Pastor Reports   

·         Newsletter and bulletin need to match on dates. Deb will be kept up-to-date on any changes to make sure they align.

·         Need new freezer by September 11th to replace broken one. Will be placed in Jacobson Hall until a better location is found. Funds to come from the Evangelism fund.

·         Both Pastors will be present at both services starting the 18th of September at the earliest.

·         Plans to have a Day of the Dead altar in the parking lot on Friday the 4th of November. Will be decorated and will have candles and pictures of the dearly departed.

 PK 

PA
7:25-7:30 

Time Certain

 Legacy Committee Report ·         Dick Bolin did not visit the council this time.  

·      Bob Dreesen’s Estate: 10% of the donation will be tithed to the Pacifica Synod. The remaining amount of $27,229.76 will be going to the Church’s Endowment Fund.

·      Motion to accept the Legacy Committee’s proposal as written. Motion: R. Nava, Second: E. Posada. Approved.

 Dick Bolin
7:30-7:45 Discussion Items 

·         Campus Maintenance Estimate:

·         Sanctuary lighting repair

·         Patio Fencing & gates

·         Project Hand Refurbishment

·     Mentoring & Skill Sharing Plan

·     Council Sponsored Thank You dinner for the congregation, Oct. 15, 4 – 6 PM?

 Discussion:   

·      Landscaping: The council has elected to move forward with Ken’s landscaping proposal quoted at $6,360.00. Motion: S. Barker, Second: R. Nava. Approved.

·      Fencing: The council is still deciding which contracted will be presented and as such has not moved forward on campus fencing.

·      Sanctuary Lighting: Quote will be provided soon. Transformer may need to be replaced to supply increased power demand.

·      Property surrounding St. Mark’s: No new updates

   

 

Chris

 

 

 
7:45 -7:55 Reports: 

·         Children & Youth

 ·      Sunday School staring up again on September 4th. Melissa
  ·         Security Training ·      Rob, Chris, and Bob will be attending a security meeting with the CVPD. May bring in a security video for the congregation to watch. Rob
  ·         Music ·      Will start a music/worship committee. 

·      Organ to be repaired only as needed.

 Skip
  ·         President’s Report & Visioning ·      Nominating Committee: 3 vacancies coming up in the council for the next year, need to start identifying potential new council members now.  

·      Legacy Committee: Laura may be stepping in for the next term.

 Chris
TBD Executive Session (optional)    
7:55-8:00 Closing Prayer Who will lead meditation & prayer for September meeting?  R. Nava Rob
8:00 PM Motion to Adjourn Meeting   Chris

 

TASK LIST Reminders:

TASK By Whom? By When?
     
     
     
UPCOMING Calendar Items:   

·         Next Council Meeting:  September 26 (CONFIRM!!), 6:30 PM

·         Property Work Party:  September 3, 8 AM

·         God’s Work, Our Hands Sunday:  September 11, 9 AM (bilingual)

·         Sheri Barker Vacation:  September 9 – Oct. 6

·         Fall Concert:  September 24

·         CPR/AED Class in Jacobson Hall:  October 1, 10 AM

·         Quilters Sale:  October 9, 10 AM

·         Council Sponsored Thank You Dinner for the Congregation:  October 15, 4 – 6 PM ?