Members Present: Sheri Barker, Pastor Ron Hovick, Mark Lechner, Pat Milliken, David Perez
Members Absent: Mark Becerra, Juanita Celis, Mike Collins, Alicia Saenz
Non-Voting Members Present: Brett Perkins, Diane Flint Wages
Council President Sheri Barker convened the meeting at 7:00 p.m. and called on Pastor Ron for meditation and prayer.
Motion by Pastor Ron, seconded by Mark Lechner: To approve the minutes of the July 19, 2012 meeting. Motion passed unanimously.
FINANCIAL AND BUDGET REPORTS
Treasurer Diane Flint Wages reported that the finances continue to be in a strong position. She highlighted the sources of income performing above budget: Envelopes, Loose Offerings, and Verizon, etc. (Account 49900). She noted that Thrivent Dollars are included in Envelopes income. Facilities Use Fees are somewhat behind due to the reduction of the Areumdaum Church rental fee. Total income is ahead of budget approximately $12,000. Salaries & Benefits are below budget. Buildings & Grounds expenses are below budget. Total expenses are down approximately $12,000 compared to last year. She reviewed the balance in certain designated fund accounts.
OLD BUSINESS
Sustainability of Project Hand – Pastor Ron reported that Clairemont Lutheran collects a great deal of food every week from several restaurants and that church has become a distribution point for the food. At this point, Roz and Sue are picking up food there every week in addition to shopping for other needed items. They would like to put a team together to help in picking up the food. Pastor Ron reported that Project Hand’s shelves are well stocked at this time.
Funding for TEAM program to support Alicia – Alicia’s timeline and fees have not yet been determined. Mark reported that the Memorial Endowment Committee had made the last payment for the PALLMM program. Further discussion of the item was tabled for the September meeting.
Annual Strategic Plan Review & Update – Sheri anticipates 30 participants for the Church Health Survey to be taken immediately after services on Sunday, August 25. The Strategic Plan Update will take place on October 13, 8:30 a.m. – 4:00 p.m. Previous participants, as well as new participants, will be invited to attend.
NEW BUSINESS
Clarify Norms for Council – It was decided that this item needs to be discussed with a larger group and was taken off the agenda. An Church Council expectations list will be developed by the larger group in preparation for recruiting new Council members for 2013.
DIRECTOR OF OPERATIONS REPORT
Brett reported that a review of how things are done internally has been made to ensure compliance and insurance requirements are met, as well as the well-being of the employees is being considered. A few minor adjustments have been suggested and sent to the Personnel Committee for approval to implement.
St. Mark’s Council Meeting – August 23, 2012 – Page 2
PASTOR’S REPORT
Pastor Ron provided an annual calendar prepared by Melody that includes all of St. Mark’s activities. Discussion followed regarding scheduling and planning events at St. Mark’s. In conclusion, it was decided that a Church-wide Event Planning Team consisting of a few members from current committees
should be established. Karin August will be asked to serve at the Staff Coordinator. Mark will draft a charter for that team.
SPANISH LANGUAGE SERVICE
No report
COMMITTEE REPORTS –
Property Committee – Sheri reviewed a report submitted by the Property Committee outlining their accomplishments, challenges and next steps. David agreed to be the Council liaison to the Property Committee.
There were no other committee reports, although Committee updates are being collected and will be distributed to the Council within the next few weeks. These reports will also be used for the Annual Strategic Review and Update.
The meeting adjourned at 8:50 p.m. and closed with the Lord’s Prayer.
Patricia Milliken
Secretary