Date: MONDAY, August 21, 2023 : IN PERSON
Participants: Congregation Council
Time: 6:30 – 8:00 PM
Facilitator: Chris Lewis, President
Materials: Agenda 8/21/23, Minutes 7/17/23, Council Binder with agenda & July financials
Members Present: Pastor Karla Halvorson, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Erick Posada, Krystina Torres, Margarita Alvarez, Dennis Coughlin, Dorothy Geier, Melissa Hernandez, Skip Knudsen , Robert Nava, Gerd Pfeiffer (*Strike-through absentees)
Visitors:
Meeting Purposes:
• Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes
• Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled
• Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan
AGENDA
TOPIC COUNCIL MOTIONS
Minutes Motion to Approve: Dorothy G.; Second: Gerd P.
Financials Motion to Approve: Pastor Karla; Second: Dennis C.
DECISIONS BY CONSENSUS
Budget Use Community Outreach funds to pay for Security Training.
2024 Budget 2024 Budget: Create Community Outreach Designated Fund for grants & legacy grants
Property Guidelines Rewrite guidelines & MOUs: No bounce house or similar on campus
Council Meeting Prep Council written reports due by Friday before Council meeting to give members time to review them
Council Meetings Change Council meeting time to 7 PM to accommodate late work hours, goal to finish by 8 PM
TIME Topic Activity Lead
6:30 PM Call Meeting to Order Chris
6:30-6:35 Meditation and Prayer CHRIS
6:35-6:45 Check-in (1 min each) & Leadership Training. Culture: What are some stories we tell about who we are at St. Mark’s? Our history? Sheri
6:45-6:50 Agenda Review, Time Keeper Sheri
6:50-6:55 Review 7/17/23 Council Minutes • Corrections to minutes? Sheri
6:55-7:05 Review July 2023 Financial Reports • Questions? Krystina
7:05-7:15
Pastor Reports • Karla
Alicia
7:15-7:20
Time Certain Legacy Committee Report Dick Bolin
7:20-7:30 Decisions: See above Chris
7:30-7:40 Discussion
• EES Info Meeting: Aug 27 10 AM
• God’s Work, Our Hands – Sept 10
• Who is thinking of going off Council in 2024? • Sheri B. 2023 finishes 4th year on Council, going off Chris
7:40-7:50 Reports: (Top item only, if any)
• Children & Youth NOTE: Written reports are encouraged to streamline meeting. Melissa
• Member Care • Dorothy
• Music • Skip
• Security Training • Rob
• Campus Revitalization Task Group • Gerd
• President’s Report & Visioning • Chris
TBD Executive Session (optional)
7:50–7:55 Meeting Evaluation: Word or phrase summarizes this meeting for you? Sheri
7:55-8:00 Confirm meeting dates below & closing prayer Who will lead meditation & prayer for SEPTEMBER Council meeting? GERD
OCTOBER: Pastor A opens, Melissa closes mtg
8:00 PM Motion to Adjourn Meeting Chris
TASK LIST Reminders:
TASK By Whom? By When?
UPCOMING Calendar Items:
• September Executive Committee Meeting: Monday, September 11, 6:30 PM ?
• Next Council Meeting: Monday, September 18, 7:00 – 8:00 PM
• Pastor Alicia First Call Seminar in Hawaii, August 21 – 26
• Special Congregation Meeting & Vote re: Letter of Intent: Sunday, September 17, 10:15 AM