Church Council Minutes, November 2, 2020

Meeting called to order at 6:05 P.M. by Sheri Barker

Members present

Lay Leadership:  Bob Lechner, Sheri Barker, Sherri Coughlin, Diane Wages , Sandra, Michael Marquez, and Rachael Perez

Ministers: Pastor Alicia Saenz, Pastor Karla Halverson

Absent:  Freddie Lacarra

Opening Prayer

Devotion and Prayer led by Diane Wages

Action Items

  • Sept 28, 2020 Council Meeting Minutes were reviewed by Council members.   

Motion:  Approve the Sept. 28th meeting minutes as presented.  Motion by Sherri C.   and seconded by Michael M.  Unanimously approved.

▪           Diane W. reviewed the Sept. 2020 Financial reports with Council.  

Motion:  Approve the Financial Report as presented.  Motion by Sherri C.   and seconded by Michael M.  Unanimously approved.

  • Proposal made by Diane W. to move $100,000 from the Union Bank Money Market account to the Reserve account. The Reserve account was used to fund the Repair of the sewer. The is the main reason the Reserve account has a lower balance

Motion: Approve the Move of $100,000 from Money Market by Diane W. and seconded by Pastor Karla.

Reports:

Pastor Karla

  • All Saints day was beautiful
  • Great to work with Pastor Alicia
  • 3 years: 6th, 7th, 8th graders Communion – fun curriculum
  • Beach Clean up on Sun. Nov. 29th – All Ages
  • Sat. Dec. 12th Installation of Pastor Karla in sanctuary – Bishop will be present.

Pastor Alicia

  • Planning services
  • Keeping in contact with others
  • Encouraging everyone
  • Receive many prayer requests
  • Seminary Class

Worship Committee

  • On Nov. 18th, 2020 the committee will discuss a plan for Christmas- what type of program there will be? Also, will there be a Christmas Eve service?
  • Andrew is handling broadcast for services.
  • Signal problem during service with WIFI
  • Discussion of approximately 12 tablets to be purchased for the shut-ins to be able to watch the church services.
  • Sheri suggests that 6 microphones be purchased which will be approximately $8,000. Pastor Karla made a suggestion- purchase new/updated materials to deliver quality church services. It is important to put funds into purchasing better resources.  

Motion: Bob L. made a motion to move $10,000 to the facility reserve account for purchase of equipment needed to provide on-line services. Sherri C. 2nd the motion. Unanimous vote. 

Nominating Committee

  • Recruit for treasurer- Diane W. replacement.
  • Recruit for Vice President – Sherri C. replacement

Personnel Committee

  • Employee handbook

New Business:

  • Diane Wages made a motion to get a Credit Card for Pastor Karla, Bob L. 2nd the vote, Unanimous vote.
  • Draft of 2021 Budget Proposal not ready yet.
  • Digital Sign for St. Marks, Pastor Alicia spoke to Dick Bollin, then Dick had spoken to Richard Roy, gathering specific details regarding where to put the sign- the Position/Format. Details need to still be researched due to no digital signs may be placed in residential areas.

There is a Grant through the Latino Ministry that could possibility be given to St. Marks. The amount could be from $12,000 – $15,000. This Grant needs to be applied for by November 30, 2020. Sheri B. will write a Grant to the Latino Ministry.

Bob L. will call St. Johns Church to ask how they got their sign- and which vendor they hired.

  • St. Mark’s By-laws/ Constitution is being worked on. The Constitution will need to be submitted to the congregation by the end of Jan. 2021.
  • Brick Fundraiser- Organize in New Year 2021. Details to come regarding the price of each brick and where to place bricks when purchased/ Engraving of Bricks.
  • Transition Team meeting Nov. 14, 2020 facilitator Kris Flynn. Look at data from Survey done. Need to list a few focus priorities. 1) Issue

2) Suggestion.  How to set priorities in 2021 to help Pastor Karla be successful.

  • Stewardship campaign; Pledge card distribution- drive thru event with Communion. On the date of Nov. 15th 2020, Pastor Karla, and Pastor Alicia will be there.

Diane Wages closed the meeting with Prayer.

Meeting adjourned at 8:32 P.M.

Next Council meeting will be Monday Nov. 23, 2020 6:00 – 8:00 PM via Zoom Submitted by Rachael Perez, Secretary Updated 11/23/2020