Participants: Congregation Council
Time: 6:00 – 8:30 PM
Facilitator: Sheri Barker
Materials: Agenda 1-17-22, Minutes 12-13-21
Members Present: Pastor Karla Halvorson, Pastor Alicia Saenz, Sheri Barker, Melissa Hernandez, Mari Lizarraga, Bob Lechner, Michael Marquez, Rachael Perez, Oscar Uribe (*Strike-through absentees)
Visitors: Diane Wages, Chris Lewis, Dick Bolin, Robert Nava, Krystina Torres
Meeting Purposes:
- Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes
- Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled
- Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan
- Finalize preparation for Annual Congregational Meeting, January 30,2022
| TOPIC | COUNCIL MOTIONS |
| Minutes | Accept 12-13-21 Council Minutes. Motion: Bob L., Second: Melissa. Approved. |
| Financial Reports | Accept December and End-of-Year Financial Reports. Motion: Pastor Karla, Second: Bob L. , Approved. |
| Account transfer | Accept ordinary Income Year-end Surplus from checking account to facility reserve account. Motion: Bob L., Second: Pastor Karla |
| Sewer Repair | Accept Santana Plumbing estimate not to exceed $37,260 for replacement of 60’ of clay sewer pipe between sanctuary building and driveway. Motion: Bob L., Second: Oscar U. Approved. |
| Sewer Repair funding | Accept Sewer repair funds will come out of facilities reserve account. Motion: Pastor Karla, Second: Bob L. |
| Hilltop Drive Sign | Accept Lighthouse Sign estimate for retrofit of Hilltop Drive sign for $16,756.06, not including permit fees, sales tax and/or delivery fees. Approved down payment on this custom order. Motion: Pastor Karla. Second: Bob L. Approved. |
| TIME | Topic | Activity | Lead |
| 6:00 PM | Call Meeting to Order | Called to order @ 6:03 P | Sheri |
| 6:00–6:10 | Meditation and Prayer | Matthew 25:23 | Pastor Alicia |
| 6:10-6:20 | Introductions & Check-in (1 min each) | What brought joy to your life last week? | All |
| 6:20-6:25 | Time Keeper? Note Taker? Agenda Review | All | |
| 6:25-6:30 | Review and accept 12-13-21 Council Minutes | Accepted unanimously | Sheri |
| 6:30-6:40 | Review and accept December & End-of-Year 2021 Financial Reports | Presented by Diane & Krystina. Accepted unanimously | Diane |
| 6:40–7:10 | Decisions: Approve sewer repair bidCovid Response – worship & coffeeApprove design & bid for Hilltop Drive sign | Decisions: Dick Bolin presented sewer repair update and proposal from Santana Plumbing. Discussed need to remove pine tree from above sewer line (prior to sewer repair) and melaleuca blocking the Hilltop Drive sign. Coffee will be temporarily suspended pending COVID surge reduction. Approved new design and bid for Hilltop Drive sign. Members asked to forward design preference to Sheri. | Dick Bolin Pastor Karla Sheri |
| 7:10-7:20 | Finalize plans for Annual Meeting | Briefly reviewed the agenda. | |
| 7:20-7:30 | Additional Updates: Vacation Bible School – PK & Melissa | Discussion: Pastor Karla and Melisa proposed 2 potential dates for VBS: June 20-24, June 27-July 1. Based on camp dates for Confirmation class, June 20-24 was selected.First planning meeting: Feb.8Theme: Minecraft | Pastor Karla & Melissa |
| 7:30 PM TIME CERTAIN | REPORTS Pastoral Reports | Pastor Karla’s printed report was reviewed. Pastor Alicia shared her focus areas for Dec/Jan. | Pastor Karla Pastor Alicia |
| 7:40 TIME CERTAIN | Legacy Committee & Visioning Update | Wrapped up 2021. Increase of $600 in 2022 budget. Budget and EOY report in Annual Report. | Chris L. |
| 7:45-7:55 | President’s Report | Newsletter updates = key points | Sheri |
| 7:55-8:00 | Property Committee | Bob L. | |
| 8:00-8:05 | Children & Youth | VBS Planning, upcoming Confirmation camp fundraising- pancake breakfast | Melissa |
| 8:05-8:10 | Member Care Team | ||
| 8:10-8:15 | Fellowship or Social Action | ||
| 8:15-8:25 | Feedback & Closure | Check out: 1 word or phrase – how did the meeting go? | |
| 8:25-8:30 | Closing Prayer | Pastor Alicia | |
| 8:30 PM | Motion to Adjourn Meeting | Adjourned at 8:05 PM | Sheri |
UPCOMING:
- Sunday, January 14, 2022, 10:15 AM: Budget Forum via ZOOM & in Jacobson Hall
- Sunday, January 30, 11:15 AM: Annual Meeting via ZOOM & in the sanctuary
- 2022 Annual Church Council Retreat in February – TBD
- Ash Wednesday, March 2
Wednesdays, March 9 – April 6, Lenten Bible Study (possible dinner, COVID permitting)