| Date: MONDAY, April 25, 2022 : IN PERSON Participants: Congregation Council
Time: 6:30 – 8:30 PM
Facilitator: Sheri Barker
Materials: Agenda 4-25-22, Minutes 3-21-22, Council Binder with agenda & financials
Members Present: Pastor Karla Halvorson-ZOOM, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Erick Posada, Skip Knudsen, Mary Lizarraga-ZOOM, Robert Nava, Oscar Uribe, Melissa Hernandez Velasco -ZOOM (*Strike-through absentees)
Visitors: Krystina Torres, Treasurer; Dick Bolin, Legacy
Meeting Purposes:
· Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes
· Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled
· Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan
AGENDA
| TOPIC |
COUNCIL MOTIONS |
| Agenda Changes |
Motion: Skip, Second: Oscar Approved changes to agenda |
| Accept Minutes |
Motion: Skip, Second: Robert Approved acceptance of March meeting minutes |
| Accept Financial Reports |
Motion: Sheri, Second: Oscar Approved acceptance of March financial reports |
| Security Cameras |
Motion: Sheri, Second: Skip Approved $1,500 to purchase & install 5 security cameras for exterior sanctuary doors |
| Topic |
Activity |
Lead |
| Called Meeting to Order |
|
Chris |
| Meditation and Prayer |
|
Chris |
| Introductions & Check-in (1 min) |
What are you looking forward to? |
All |
| Time Keeper? Agenda Review |
Approved agenda changes. Sheri Barker serving as Secretary in Erick’s absence |
All |
| Review 3-21-22 Council Minutes |
Moved, seconded & approved · Member giving is up 13% over 2021, 24% of budget to date |
Chris |
| Review March Financial Reports |
Krystina |
| REPORTS
· Pastor Karla
|
· See Pastor Karla’s written report (attached) · Continuing Education: Real People Real Faith book study
· Children & Youth Ministry: Thank you! VBS flyer distribution & online registration – May 1
· May 7 Concert: Please help distribute flyers, benefactors requested to help finance concert expenses
· Synod Assembly: May 19-21; Pastor Karla attending May 18-21.
· Lutheran Immigration & Refugee Services (based in Washington, DC) visiting St. Mark’s on May 17, 10 AM to discuss a Southern California office in the South Bay.
· Member Care very active. Sent 13 Easter packages to home-bound members. Will be using the many other beautiful cards, that were created, to keep in touch with members. Training members for visitation during crisis and bringing communion to those in need.
· Changes in the Sanctuary: Created welcoming space for disabled and more flexible access to the altar area with removal of 2 pews and part of altar rail. |
PK
PA |
| · Pastor Alicia |
· Pastor Alicia taking Clinical Pastoral Care class, Thursdays, 5 -9 and seminary requires 3 weeks of in-person training a year. Very challenging with her full-time employment and pastoral duties! |
|
| · Legacy Committee
7:30 Time Certain |
· Confirmation Camp: Seeks to be encouraging and supportive of students going to camp. · Lisa Higgenbotham, Regional Gift Planner meeting on April 30 re: Legacy responsibilities & opportunities
· May 22 temple talk by Legacy Committee. |
Dick Bolin |
| · Children & Youth |
· VBS: Planning is moving along, need more volunteers! · Support/security for children during services has greatly improved due to addition of first aid kit in nursery (purchased with Thrivent card), walkie talkies, and usher escort to nursery |
Melissa |
| · Security |
· Emergency Planning Checklist: Met with CV policeman in sanctuary to review next steps · CV police requested “break room” on campus: 24/7 police presence will improve total security on campus. Oscar will work with Robert to explore options.
· New First Aid Kit located in Usher closet near AED (top of stairs) |
Rob |
| · Music & Worship |
· Benefactor’s Recognition: Added “Anonymous” to for concert sponsors who prefer that approach · Pilot worship led by slides while printing a few bulletins each Sunday to decrease printing costs (Pilot period begins May 1). Announcement will be made May 1.
· 2nd Service Slides: Pastor Alicia will work with Cindy to re-introduce slides to 2nd service |
Skip |
| · President’s Report & visioning |
· Thank you for each Council member’s contributions & Easter season celebrations · Monthly Meetings: Chris meeting (minimum) monthly with Pastor Karla & Pastor Alicia
· Sanctuary Lighting: Precision Lighting to create plan to repair sanctuary lighting between now and December.
· Parking Lot Resurfacing: Obtain bids to complete overdue resurfacing, striping & curb markings.
· Property: Chris taking lead, working with Kyra on landscaping and Sheri on all other property issues
· Jeff Phair Community Meeting: Moved by Council to June date (TBD) to allow pre-scheduled critical VBS meeting on May 22. |
Chris |
| Discussion Items
· Landscaping plan per Kyra Petrin, our Master Gardener
|
· Liaison to Church Council for Landscape Maintenance and Renovation: Council agreed that Kyra Petrin officially fills this position. NO planting or changes made without her approval. · Full Campus Landscape Renovation: Chris walked the campus with Kyra. Kyra is creating a multi-phase renovation plan for Council approval. |
Chris
|
| Decisions: · Doors left open around campus; equipment theft several months ago. |
· Approved $1,500 to purchase & install 5 security cameras for exterior sanctuary doors |
Sheri |
| Executive Session (optional) |
Reviewed purpose of closed Executive Session: Includes all Council members to discuss confidential concerns. |
Chris |
| Closing Prayer |
**Who will lead meditation & prayer for May meeting? |
Pastor Karla |
| Motion to Adjourn Meeting |
|
Chris |
| TASK LIST REMINDERS: |
By Whom? |
By When? |
| 1. |
Research location for 24/7 CV police breakroom on campus |
Rob & Oscar |
May 23 |
| 2. |
Arrange purchase and installation of 5 security cameras. Ask Oscar or Denny to help with wiring. |
Sheri |
May 23 |
| 3. |
Ask Cindy to prepare weekly slides for 2nd service |
Pastor Alicia |
May 23 |
|