Church Council May 23, 2022

Participants:   Congregation CouncilTime:                6:30 – 8:00 PM   NOTE START TIME & shortened time frame!!

Facilitator:      Sheri Barker

Materials:       Agenda 5-23-22, Minutes 4-25-22, Council Binder with agenda & financials                     

Members Present:   Pastor Karla Halvorson, Pastor Alicia Saenz, Chris Lewis, Sheri Barker, Erick Posada, Skip Knudsen, Mary Lizarraga, Robert Nava, Oscar Uribe, Melissa Hernandez Velasco  (*Strike-through absentees)

Visitors:   Krystina Torres, Treasurer; Dick Bolin, Legacy

Meeting Purposes: 

·         Ensure smooth and effective functioning of St. Mark’s Church to serve God’s purposes

·         Monitor and refine the financial operations of St. Mark’s to ensure God’s mission is fulfilled

·         Build our capacity to lead and work as a team to guide St. Mark’s to fulfill God’s plan

 

AGENDA

TOPIC COUNCIL MOTIONS
Consent Agenda Approved 4-25-22 Council Minutes and April Financial reports 

Motion:  Robert   Second:  Sheri.    Unanimous approval
Nursery Care Approved by consensus:  Move nursery care during worship to upper conference room in order to improve safety.
   

                                               

 

TIME Topic Activity Lead
6:30 PM Call Meeting to Order   Chris
6:30-6:40 Meditation and Prayer    Sheri
6:40-6:50 Introductions & Check-in (1 min each) What brought a smile to your face in the last week? All
6:50-7:00 Agenda Review, Time Keeper?  Secretary Need Minutes taken (Erick absent) Sheri
7:00-7:05 Review 4-25-22 Council Minutes Consent Agenda:  Approve both in one motion. 

·      Provide mid-year financials and Reserve Facilities report for congregation on June 30.

·      Received separate statement of Reserve Facilities and Building Maintenance accounts to make corrections. 

 Chris
7:05-7:15 Review April Financial Reports Krystina
7:15–7:25 Pastor Reports See printed report per Pastor Karla 

·         PK requested moving nursery care during services to upper conference room – approved via consensus.

·         Nominating Committee:  need 3 lay representatives to Synod Conference 2023, one requested under 30 years old.

·         Pentecost, June 5, 10 AM:  Single Bilingual service with church birthday party to follow, 11:00-12:30.

·         AA, Al Anon, TOPS, etc. will not be meeting on campus during VBS.

·         Anyone working with children are required to follow guidelines in the Constitution including background check and Child Abuse training

Pastor Alicia:

·         Served 121 plates of Nachos @ Hilltop Elementary art fair

·         Preparing to leave for residential week at seminary

·         Request from Hilltop Elem to set up chairs for Kindergarten graduation early June 3

·         Meeting May 24 with seminary and Synod to prepare for PA’s internship.

 PK 

PA
7:25-7:35 Discussion Items 

·         Council Meeting Attendance & Participation:  How to Improve?

·         Nursery Care guidelines

 Discussion:   

·      Reminder that all members need to attend entire Council meeting.  If unavailable, notify of absence in advance to avoid Unexcused Absence.

·      Council reviewed posted Nursery Care guidelines in accordance with Constitution.

·      ALL Church Council should attend June 4 Child Abuse training.

 Chris 

 
7:35-7:40 

 

 Legacy Committee Report Not available; oral report to congregation on May 22. Dick Bolin
       
7:45 -7:55 Reports: 

·         Children & Youth

 ·         Purchasing flat screen TV for classroom 1, Confirmation 

·         VBS Planning moving along; Child Abuse training for all volunteers during VBS required on June 4

·         Back-up plans for Melissa are posted on white board in the Nursery with materials and instructions for all Sunday children’s activities.

 Melissa
  ·         Security ·         Officer Jeff Pace will assist with installation of keypad access to Youth Center & snack storage area for CVPD break room. 

·         First Aid kits added to Nursery, Narthex and lower level

·         Close doors during services on north side of sanctuary to improve safety and security

 Rob
  ·         Music ·         Concert series began well; raised sufficient funds to begin series.  

·         Saturday concerts:  local talent

·         Wednesday nights:  Master Organists

 Skip
  ·         President’s Report & visioning Next month topics: 

·         Parking Lot resurface estimate

·         Sanctuary lighting repair estimate

·         Campus landscape plan & budget

 Chris
TBD Executive Session (optional)    
7:55-8:00 Closing Prayer Who will lead meditation & prayer for June meeting?  Mary Sheri
8:00 PM Motion to Adjourn Meeting   Chris

 

TASK LIST Reminders:

TASK By Whom? By When?
Purchase and Install 5 security cameras on sanctuary building Chris June 27
Set up CPR/First Aid training for members in Jacobson Hall Robert June 27
     
UPCOMING Calendar Items:   

·         Synod Assembly:  May 18-21 (Pastor Karla, Dick & Caye Bolin gone)

·         Seminary Study:  May 5 – 11, Pastor Alicia at Seminary

·         Pastor Karla in South Dakota for Memorial Service,  May 10-12,  Pastor James Jerpseth preaching

·         Vacation Bible School:  June 20-24

·         Next Council Meeting:  June 27 (4th Monday)

·         Confirmation Camp:  July 10-15

·         Pastor Karla Vacation:  August 1 – 18

·         Sheri Vacation:  September 9 – Oct. 6