• Motion: C. Lewis, Second: S. Barker. Approved

Finances for VBS will be sorted in the coming month

• Apply for Developing and Emerging Missions (DEM) Grants from ELCA to help cover Pastor Alicia’s salary for the first three years.
• Mutual Ministry: Will serve as Pastor Alicia’s internship committee. Will meet 4 times a year as a review committee for the pastors.

PK: Pastor Karla will be gone from July 10-15 for Confirmation Camp

“God’s Work, Our Hands” event to be held on September 11 or 18

• Create 4 teams to engage in various outreach/volunteer projects throughout the community

Pastor Karla will be on vacation from August 1-19. Pastors Karen Mahron and Alicia Saenz will cover for English service on Aug. 8 and Aug. 14, respectively. 

PA

Time Certain

• 3 sessions seminar on Faith and Finances will begin on July 10th and take place every two weeks thereafter in Jacobson Hall after the 9:00 AM service. Will be translated into Spanish as well.

• Council Meeting Attendance & Participation:  How to Improve?
• Campus Maintenance Estimates:
  • Parking lot resurface
  • Sanctuary lighting repair
• Campus landscape plan for 2022 & 2023
• Patio Fencing?
• Nominating Committee-preparation
• How to keep families after VBS?
• Alcohol free campus clarification

• Reminder that all members need to attend entire Council meeting every month.  If unavailable, notify of absence in advance to avoid Unexcused Absence.

Parking Lot Repavement

• Bid from Sealright Paving Inc. to repave lot and replace speed bumps quoted at $10,655.00
• Motion to repave with Sealright: S. Knudsen, Second: S. Barker. Approved
• Repavement foreseen to take place on July 18 and 19. Parking lot will be inaccessible during this time.

Sanctuary Lighting Repair

• All lighting in the sanctuary to be replaced with LED lightbulbs, saving up to $1,100.00 per month
• Transformer may not be able to supply enough energy for the new lighting, may need to be upgraded as well

Landscaping

• Need an estimate to fix the dirt patch around the sewer repair area, must be fixed before the rainy season starts
• I St. Entrance needs to be weeded and planted
• May put in jungle gym foam or Astro turf to provide a play area for children

Patio Fencing

• Fencing and gates to go up around patio area in order to keep the campus safe and deter any dangerous individuals from entering church grounds when children are present,
• Fencing will take precedence over other projects for safety reasons
• A $10,000 grant was obtained for this project from Latino Ministry Grant funding for 2022.

Nominating Committee-preparation

• Begin preparation for electing new members to council sooner rather than later in order to better identify motivated individuals willing to serve
• Pastor Karla would like to have people that will take the roles of Christian Eduation and Fellowship
• Chris Lewis will lead

Alcohol-Free campus

• Would like to move the campus to become alcohol, smoke, and drug free for all events
• C. Lewis will draft a continuing resolution to ensure this

Altar

• People have been falling from the steps on the altar since the railing was removed. Need some kind of high-visibility cue to aid with depth perception on the steps. White tape on edge of steps suggested; D. Coughlin will work on this.

• Children & Youth

• Tables and Chairs will be kept in the conference room for use by the children

• Security Training

• Rob was able to obtain a Safety plan form the CVPD that can be adapted for use n the church
• Need to have back doors either closed or guarded during church
• Greeters around church grounds may act as a deterrent from any dangerous individuals attempting to enter

• Music

• Fall concert to take place on September 24

• President’s Report & Visioning

• Work to improve safety of campus

Motion:  Robert   Second:  Sheri.    Unanimous approval

·      Provide mid-year financials and Reserve Facilities report for congregation on June 30.

·      Received separate statement of Reserve Facilities and Building Maintenance accounts to make corrections. 

·         PK requested moving nursery care during services to upper conference room – approved via consensus.

·         Nominating Committee:  need 3 lay representatives to Synod Conference 2023, one requested under 30 years old.

·         Pentecost, June 5, 10 AM:  Single Bilingual service with church birthday party to follow, 11:00-12:30.

·         AA, Al Anon, TOPS, etc. will not be meeting on campus during VBS.

·         Anyone working with children are required to follow guidelines in the Constitution including background check and Child Abuse training

Pastor Alicia:

·         Served 121 plates of Nachos @ Hilltop Elementary art fair

·         Preparing to leave for residential week at seminary

·         Request from Hilltop Elem to set up chairs for Kindergarten graduation early June 3

·         Meeting May 24 with seminary and Synod to prepare for PA’s internship.

PA

·         Council Meeting Attendance & Participation:  How to Improve?

·         Nursery Care guidelines

·      Reminder that all members need to attend entire Council meeting.  If unavailable, notify of absence in advance to avoid Unexcused Absence.

·      Council reviewed posted Nursery Care guidelines in accordance with Constitution.

·      ALL Church Council should attend June 4 Child Abuse training.

·         Children & Youth

·         VBS Planning moving along; Child Abuse training for all volunteers during VBS required on June 4

·         Back-up plans for Melissa are posted on white board in the Nursery with materials and instructions for all Sunday children’s activities.

·         First Aid kits added to Nursery, Narthex and lower level

·         Close doors during services on north side of sanctuary to improve safety and security

·         Saturday concerts:  local talent

·         Wednesday nights:  Master Organists

·         Parking Lot resurface estimate

·         Sanctuary lighting repair estimate

·         Campus landscape plan & budget

·         Pastor Karla

·   Children & Youth Ministry:  Thank you!  VBS flyer distribution & online registration – May 1

·   May 7 Concert:  Please help distribute flyers, benefactors requested to help finance concert expenses

·   Synod Assembly:  May 19-21; Pastor Karla attending May 18-21.

·   Lutheran Immigration & Refugee Services (based in Washington, DC) visiting St. Mark’s on May 17, 10 AM to discuss a Southern California office in the South Bay.

·   Member Care very active.  Sent 13 Easter packages to home-bound members.  Will be using the many other beautiful cards, that were created, to keep in touch with members.  Training members for visitation during crisis and bringing communion to those in need.

·   Changes in the Sanctuary:  Created welcoming space for disabled and more flexible access to the altar area with removal of 2 pews and part of altar rail.

PA

7:30 Time Certain

·   May 22 temple talk by Legacy Committee.

·   New First Aid Kit located in Usher closet near AED (top of stairs)

·   2^nd Service Slides:  Pastor Alicia will work with Cindy to re-introduce slides to 2nd service

·   Sanctuary Lighting:  Precision Lighting to create plan to repair sanctuary lighting between now and December.

·   Parking Lot Resurfacing:  Obtain bids to complete overdue resurfacing, striping & curb markings.

·   Property:  Chris taking lead, working with Kyra on landscaping and Sheri on all other property issues

·   Jeff Phair Community Meeting:  Moved by Council to June date (TBD) to allow pre-scheduled critical VBS meeting on May 22.

·         Landscaping plan per Kyra Petrin, our Master Gardener

Motion:  Skip   Second: Robert N.

Insurance costs inc. $1,800/year

End-of-Year 2021 Financial Reports

1.        Send a Kid to Camp Youth Fundraiser – begins April 3, $6,500 required for 13 kids

2.       Research & propose Solar power?  $1,300/mo SDG&E bills

1.       Council Approved

2.       Postponed, need 5-6 mo. data to compare.  Elec. ranging $806 – $1,356/mo

1.       Edit Council Contact List

2.       Sale of Surrounding Property- Chris

3.       Architect’s Proposal for upper campus – Chris

4.       Pastor Alicia’s support team – Chris

5.       Vacation Bible School – PK & Melissa

6.       $1,000 2022 Warner Trust Fund Grant Award for VBS received!  J

7.       Sewer Repair

8.       $10,000 Latino ministry grant rec’d

9.       Synod request for SMC testimonial about importance of Mission Support

10.    Organ Concert series – Skip

May 7, Sept 24, Nov 16, Mar 17, May 17.  Est. Organ Concert designated fund to cover adv. & performer expenses

1.       Council list updated.

2.       Jeff Phair scheduled for congregation and community mtg. re: plan for Flynn property adjacent to SMC.

3.       Chris reviewed Architect proposal for property vision.

4.       Erick and Mary are support team for Pastor Alicia & 2^nd service.

5.       VBS plans for June 20-24 provided

6.       VBS grant received.

7.       Sewer repair completed – $35,336, from Property Reserve

8.       Latino ministry grant placed in Grants line item

9.       Prepare Video re: value of Synod support to SMC scheduled Mar. 27, 10 AM

10.    Organ concerts schedule

Pastor Karla

·        Pastoral Reports

·         Pastor Alicia’s highlights in 3-26-22 newsletter

·         ADA accessibility in sanctuary:  remove pews near musicians & access for piano for concert

Pastor Alicia

TIME CERTAIN