·         Newsletter and bulletin need to match on dates. Deb will be kept up-to-date on any changes to make sure they align.

·         Need new freezer by September 11^th to replace broken one. Will be placed in Jacobson Hall until a better location is found. Funds to come from the Evangelism fund.

·         Both Pastors will be present at both services starting the 18^th of September at the earliest.

·         Plans to have a Day of the Dead altar in the parking lot on Friday the 4^th of November. Will be decorated and will have candles and pictures of the dearly departed.

PA

Time Certain

·      Bob Dreesen’s Estate: 10% of the donation will be tithed to the Pacifica Synod. The remaining amount of $27,229.76 will be going to the Church’s Endowment Fund.

·      Motion to accept the Legacy Committee’s proposal as written. Motion: R. Nava, Second: E. Posada. Approved.

·         Campus Maintenance Estimate:

·         Sanctuary lighting repair

·         Patio Fencing & gates

·         Project Hand Refurbishment

·     Mentoring & Skill Sharing Plan

·     Council Sponsored Thank You dinner for the congregation, Oct. 15, 4 – 6 PM?

·      Landscaping: The council has elected to move forward with Ken’s landscaping proposal quoted at $6,360.00. Motion: S. Barker, Second: R. Nava. Approved.

·      Fencing: The council is still deciding which contracted will be presented and as such has not moved forward on campus fencing.

·      Sanctuary Lighting: Quote will be provided soon. Transformer may need to be replaced to supply increased power demand.

·      Property surrounding St. Mark’s: No new updates

Chris

·         Children & Youth

·      Organ to be repaired only as needed.

·      Legacy Committee: Laura may be stepping in for the next term.

·      Motion: C. Lewis, Second: S. Barker. Approved

·      Confirmation Sunday School will begin on Sunday, August 28^th. Pastor Karla will teach Sunday School and her husband James will teach Bible Studies.

·      September 11^th will  have God’s Work, Our Hands taking place. Rachel Perez and Laura Ortiz will help coordinate. C.hris is in contact with someone who can design the shirts for the event, and Rob will help Chris with editing and picking a design.

PA

Time Certain

·      Second Faith & Finances meeting on Sunday, July 24^th to take place. Dick will be out of town so Sheri will help facilitate the meeting.

·      St. Mark’s received an estate gift from the late Bob Dreesen. There is discussion on how to manage the funds wisely and effectively, balancing the day-today needs of the congregation while ensuring that the church can be a good steward over a long period of time. The Legacy Committee will make a recommendation on how to use the funds and the Council will vote on the proposal made.

·         Campus Maintenance Estimate:

o    Sanctuary lighting repair

·         Patio Fencing

·     Juan Diego ESL Class orientation, Wed, 7/27, 6PM

·         Juan Diego ESL Orientation: Proposal to have a volunteer use Jacobson Hall to provide orientation and guidance for members of the community who want to obtain citizenship but do not know where to start or are confused on how to proceed. More discussion needed on the matter before any decision is reached,

·         Patio Fencing: Estimate to enclose campus with decorative fencing will be $25-30k. $10k from the Latino Ministry Grant must be used by October so we can apply for the same grant for another year in order to provide a safe environment for children in the patio.

Mary

·         Children & Youth

·         There is a current need to have more people as backup for Melissa in case she is out and cannot make it for childcare.

·         Contact children and parents from VBS to inform that Sunday School is starting once again and in this way hopefully have more families come to St. Mark’s.

·         Campus maintenance updates: Project Hand could use some renovations and a fresh coat of paint as it currently looks rundown.

o  Parking lot resurface: Parking Lot repaved on the 20^th and 23^rd. In addition, parking lot edge posts will be installed on August 6^th for $3,400 to provide a visual indication to stop cars from falling between levels.

o  Hilltop Sign

o  Campus landscaping

o  Police breakroom: Up and running and in use by members of CVPD.

• Motion: C. Lewis, Second: S. Barker. Approved

Finances for VBS will be sorted in the coming month

• Apply for Developing and Emerging Missions (DEM) Grants from ELCA to help cover Pastor Alicia’s salary for the first three years.
• Mutual Ministry: Will serve as Pastor Alicia’s internship committee. Will meet 4 times a year as a review committee for the pastors.

PK: Pastor Karla will be gone from July 10-15 for Confirmation Camp

“God’s Work, Our Hands” event to be held on September 11 or 18

• Create 4 teams to engage in various outreach/volunteer projects throughout the community

Pastor Karla will be on vacation from August 1-19. Pastors Karen Mahron and Alicia Saenz will cover for English service on Aug. 8 and Aug. 14, respectively. 

PA

Time Certain

• 3 sessions seminar on Faith and Finances will begin on July 10th and take place every two weeks thereafter in Jacobson Hall after the 9:00 AM service. Will be translated into Spanish as well.

• Council Meeting Attendance & Participation:  How to Improve?
• Campus Maintenance Estimates:
  • Parking lot resurface
  • Sanctuary lighting repair
• Campus landscape plan for 2022 & 2023
• Patio Fencing?
• Nominating Committee-preparation
• How to keep families after VBS?
• Alcohol free campus clarification

• Reminder that all members need to attend entire Council meeting every month.  If unavailable, notify of absence in advance to avoid Unexcused Absence.

Parking Lot Repavement

• Bid from Sealright Paving Inc. to repave lot and replace speed bumps quoted at $10,655.00
• Motion to repave with Sealright: S. Knudsen, Second: S. Barker. Approved
• Repavement foreseen to take place on July 18 and 19. Parking lot will be inaccessible during this time.

Sanctuary Lighting Repair

• All lighting in the sanctuary to be replaced with LED lightbulbs, saving up to $1,100.00 per month
• Transformer may not be able to supply enough energy for the new lighting, may need to be upgraded as well

Landscaping

• Need an estimate to fix the dirt patch around the sewer repair area, must be fixed before the rainy season starts
• I St. Entrance needs to be weeded and planted
• May put in jungle gym foam or Astro turf to provide a play area for children

Patio Fencing

• Fencing and gates to go up around patio area in order to keep the campus safe and deter any dangerous individuals from entering church grounds when children are present,
• Fencing will take precedence over other projects for safety reasons
• A $10,000 grant was obtained for this project from Latino Ministry Grant funding for 2022.

Nominating Committee-preparation

• Begin preparation for electing new members to council sooner rather than later in order to better identify motivated individuals willing to serve
• Pastor Karla would like to have people that will take the roles of Christian Eduation and Fellowship
• Chris Lewis will lead

Alcohol-Free campus

• Would like to move the campus to become alcohol, smoke, and drug free for all events
• C. Lewis will draft a continuing resolution to ensure this

Altar

• People have been falling from the steps on the altar since the railing was removed. Need some kind of high-visibility cue to aid with depth perception on the steps. White tape on edge of steps suggested; D. Coughlin will work on this.

• Children & Youth

• Tables and Chairs will be kept in the conference room for use by the children

• Security Training

• Rob was able to obtain a Safety plan form the CVPD that can be adapted for use n the church
• Need to have back doors either closed or guarded during church
• Greeters around church grounds may act as a deterrent from any dangerous individuals attempting to enter

• Music

• Fall concert to take place on September 24

• President’s Report & Visioning

• Work to improve safety of campus

Motion:  Robert   Second:  Sheri.    Unanimous approval

·      Provide mid-year financials and Reserve Facilities report for congregation on June 30.

·      Received separate statement of Reserve Facilities and Building Maintenance accounts to make corrections. 

·         PK requested moving nursery care during services to upper conference room – approved via consensus.

·         Nominating Committee:  need 3 lay representatives to Synod Conference 2023, one requested under 30 years old.

·         Pentecost, June 5, 10 AM:  Single Bilingual service with church birthday party to follow, 11:00-12:30.

·         AA, Al Anon, TOPS, etc. will not be meeting on campus during VBS.

·         Anyone working with children are required to follow guidelines in the Constitution including background check and Child Abuse training

Pastor Alicia:

·         Served 121 plates of Nachos @ Hilltop Elementary art fair

·         Preparing to leave for residential week at seminary

·         Request from Hilltop Elem to set up chairs for Kindergarten graduation early June 3

·         Meeting May 24 with seminary and Synod to prepare for PA’s internship.

PA

·         Council Meeting Attendance & Participation:  How to Improve?

·         Nursery Care guidelines

·      Reminder that all members need to attend entire Council meeting.  If unavailable, notify of absence in advance to avoid Unexcused Absence.

·      Council reviewed posted Nursery Care guidelines in accordance with Constitution.

·      ALL Church Council should attend June 4 Child Abuse training.

·         Children & Youth

·         VBS Planning moving along; Child Abuse training for all volunteers during VBS required on June 4

·         Back-up plans for Melissa are posted on white board in the Nursery with materials and instructions for all Sunday children’s activities.

·         First Aid kits added to Nursery, Narthex and lower level

·         Close doors during services on north side of sanctuary to improve safety and security

·         Saturday concerts:  local talent

·         Wednesday nights:  Master Organists

·         Parking Lot resurface estimate

·         Sanctuary lighting repair estimate

·         Campus landscape plan & budget

·         Pastor Karla

·   Children & Youth Ministry:  Thank you!  VBS flyer distribution & online registration – May 1

·   May 7 Concert:  Please help distribute flyers, benefactors requested to help finance concert expenses

·   Synod Assembly:  May 19-21; Pastor Karla attending May 18-21.

·   Lutheran Immigration & Refugee Services (based in Washington, DC) visiting St. Mark’s on May 17, 10 AM to discuss a Southern California office in the South Bay.

·   Member Care very active.  Sent 13 Easter packages to home-bound members.  Will be using the many other beautiful cards, that were created, to keep in touch with members.  Training members for visitation during crisis and bringing communion to those in need.

·   Changes in the Sanctuary:  Created welcoming space for disabled and more flexible access to the altar area with removal of 2 pews and part of altar rail.

PA

7:30 Time Certain

·   May 22 temple talk by Legacy Committee.

·   New First Aid Kit located in Usher closet near AED (top of stairs)

·   2^nd Service Slides:  Pastor Alicia will work with Cindy to re-introduce slides to 2nd service

·   Sanctuary Lighting:  Precision Lighting to create plan to repair sanctuary lighting between now and December.

·   Parking Lot Resurfacing:  Obtain bids to complete overdue resurfacing, striping & curb markings.

·   Property:  Chris taking lead, working with Kyra on landscaping and Sheri on all other property issues

·   Jeff Phair Community Meeting:  Moved by Council to June date (TBD) to allow pre-scheduled critical VBS meeting on May 22.

·         Landscaping plan per Kyra Petrin, our Master Gardener